Privacy Policy – Aitodeal

Last Updated: 23.9.2025

Aitodeal (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal data of our clients and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information when you use our services.

1. Data Controller

The data controller responsible for your personal data under this Privacy Policy is:

Aitodeal
VIDEOI – Company Legal Name
3411316-9 – Business ID (if applicable)
Pikalähetintie, Helsinki 00620 – Address
[email protected] – Contact Email

2. Information We Collect

We may collect the following types of personal data:

Contact Information: name, email address, phone number, company name.

Appointment & Service Data: booking times, communication preferences.

Billing Information: payment details (processed via third-party providers such as Stripe).

Website Usage Data: IP address, browser type, cookies, analytics data.

Marketing Data: preferences for receiving marketing from us.

3. How We Use Your Data

We use your personal data for the following purposes:

To provide our services (appointment setting, AI automations, marketing support).

To process payments and manage invoices.

To send appointment confirmations, reminders, and relevant notifications.

To communicate with you about our services and updates.

To comply with legal and regulatory requirements.

With your consent, to send marketing materials and promotional offers.

4. Legal Basis for Processing (GDPR)

We process your personal data under one or more of the following legal bases:

Contractual Necessity – to perform our services.

Legitimate Interests – to operate and improve our business.

Consent – for marketing communications.

Legal Obligation – to comply with laws and regulations.

5. Data Sharing & Third Parties

We may share your data with trusted third parties, including:

Payment Processors (e.g., Stripe, PayPal).

CRM & Marketing Platforms (e.g., GoHighLevel, Synthflow, OpenAI, Meta).

Communication Tools (e.g., email, SMS, AI call services).

Legal & Regulatory Authorities, when required.

We do not sell your data to third parties.

6. International Transfers

As we operate globally, your personal data may be transferred outside the EU/EEA. In such cases, we ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place.

7. Data Retention

We retain personal data only as long as necessary to fulfill the purposes described in this policy or as required by law.

Client records: until you stop being a client of ours.

Marketing data: until you withdraw consent.

Billing data: as required by accounting/tax laws.

8. Your Rights (GDPR)

You have the following rights under GDPR:

Right of Access – request a copy of your data.

Right to Rectification – correct inaccurate data.

Right to Erasure – request deletion of your data.

Right to Restrict Processing – limit how your data is used.

Right to Data Portability – receive your data in machine-readable format.

Right to Object – opt out of certain processing.

Right to Withdraw Consent – for marketing communications at any time.

To exercise these rights, please contact us at [email protected] (email).

9. Cookies & Tracking

We use cookies and similar technologies to improve website performance, analyze usage, and support marketing. You may manage or disable cookies in your browser settings.

10. Security

We implement appropriate technical and organizational measures to protect personal data from loss, misuse, unauthorized access, or disclosure.

11. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

12. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact:

Aitodeal
Email: [email protected]
Phone: +358 442614027
Address: Pikalähetintie, Helsinki 00620